2. Definitions
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“Personal Data” means any information relating to an identified or identifiable individual.
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“Event” means any race, run, adventure travel or destination experience organized by Runseek.
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“Services” means your participation in Events, use of the Site, and related communications.
3. Personal Data We Collect
Data you provide – when you register for an Event or otherwise contact us, we may collect:
a. Contact details: your name, email address, mailing address, phone number.
b. Account details or registration details: username/password (if applicable), date of birth, gender, country of residence.
c. Event-related data: predicted finish time, t-shirt size, emergency contact, medical conditions or medication, dietary preferences or allergies, travel documentation info.
d. Payment/financial details: bank or card details for event registration (note: card processing may be handled by third-party processors).
e. Communications: queries, complaints, survey responses, reviews, photos/videos you submit.
Data we collect automatically – when you visit our Site or use our Services:
a. Technical/usage data: IP address, browser type/version, time zone, device type, operating system, pages visited, clickstream, referrer URL, duration of use.
b. Location or travel data: where applicable, if participating in travel or event activities.
c. Cookies and similar technologies: we use cookies to improve Site functionality, user experience, and analytics.
Data we receive from third parties – we may obtain your data from:
a. Event-partners (timing/photo vendors), analytics providers, social media (if you link or log in), travel service providers, or other service providers.
b. Publicly available data or third-party sources, as needed for safety, eligibility, or fraud prevention.
4. How We Use Your Personal Data
We will use your data for the following purposes:
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To register and manage your participation in Events and provide you with the Services (including itinerary details, logistics, safety instructions).
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To process payments, refunds, transfers or substitutions subject to our Terms & Conditions.
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To contact you regarding Event updates, changes, reminders, travel information or participant communications.
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To carry out safety, health and medical verifications or adjustments during Events.
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To maintain, improve and secure our Services and the Site (e.g., analytics, troubleshooting, research).
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To market our Events, send promotional offers or newsletters (only if you have given consent where required).
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To protect the rights, property or safety of Runseek, our participants, staff, and affiliates.
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To comply with legal obligations, law enforcement requests, or contractual obligations.
5. Sharing / Disclosure of Your Personal Data
We may disclose or share your data in limited circumstances:
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To trusted third-party service providers who perform functions on our behalf (event timing/photography, travel/accommodation logistics, IT/hosting, marketing analytics) — these are required to keep your data secure and use it only for specified purposes.
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With your explicit consent (for example, sharing your details with a charity or sponsor related to the Event).
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When required by law, regulation, court order or to protect rights, property or safety of others.
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In connection with a business transaction (such as merger, sale of assets), in which case we may transfer your data to the buyer or successor entity.
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Aggregated or anonymised data (which does not identify you) may be shared for research, marketing or event improvement.
6. International Transfers
Because our Events may be international, your Personal Data may be stored or processed in countries outside your home jurisdiction (including outside the U.S.). Where applicable, we will take appropriate safeguards to ensure your data remains protected in accordance with this Policy and applicable law.
7. Data Retention
We retain your Personal Data only for as long as necessary for the purposes for which it was collected, or to comply with legal, tax or accounting obligations, resolve disputes or enforce our agreements. When we no longer need your data, we will either delete it or anonymise it.
8. Your Rights
Depending on your location, you may have rights with respect to your Personal Data, including to:
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Access the data we hold about you.
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Request correction or update of inaccurate data.
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Request deletion or restriction of processing (subject to legal/contractual exceptions).
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Object to certain uses of your data (such as marketing).
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Withdraw any consent you have provided.
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Request data portability (in some jurisdictions).
To exercise these rights, please contact us at the email below. We will respond in accordance with applicable law.
9. Cookies & Similar Technologies
We use cookies, web beacons and similar technologies to collect and analyze usage information, customize your experience, and serve advertisements. You can set your browser to refuse cookies or alert you when cookies are being used, but please note that certain features of the Site may not function correctly if cookies are disabled.
10. Children’s Privacy
Our Site and Services are not directed at children under 18 years of age. We do not knowingly collect Personal Data of children under 18 without verified parental or guardian consent. If you believe we have collected data from a child under 18 in error, please contact us and we will delete the data as soon as possible.
11. Data Security
We implement appropriate technical and organisational security measures to protect your Personal Data from accidental loss, unauthorised access, disclosure, alteration or destruction. However, no system is completely secure — we cannot guarantee absolute security and accept no liability for unauthorised access beyond our control.
12. Changes to This Privacy Policy
We may update this Policy from time to time (for example, to reflect changes in our business or regulatory obligations). We will post the new version with its effective date. Your continued use of the Site or participation in Events after changes constitutes your acceptance of the revised Policy.
13. Contact Us
Runseek, LLC
5904 Warner Ave, Unit 475
Huntington Beach, CA 92649 USA
📧 Email: info@vacationraces.com
🌐 Website: www.runseekadventures.com
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Privacy Policy
Last updated: October 31, 2025
1. Introduction
Welcome to www.runseekadventures.com (the “Site”). The Site is owned and operated by Runseek, LLC (“Runseek”, “we”, “us”, “our”). We are committed to protecting your privacy and handling your personal data with care when you register for events, visit our Site, or interact with our services. By using the Site or participating in our events, you accept this Privacy Policy and consent to the practices described herein.