Runseek Terms & Conditions
Last updated: October 31, 2025
1. Introduction
Welcome to www.runseekadventures.com (the “Site”). The Site is owned and operated by Runseek, LLC (“Runseek,” “we,” “us,” or “our”). These Terms & Conditions (“Terms”) govern your use of the Site and your participation in any Runseek event or travel experience (“Event”).
By registering for an Event or using the Site, you (“you,” “Participant”) agree to be bound by these Terms. If you do not agree, please do not register or use the Site.
2. Definitions
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“Registration” – your enrollment for a particular Event through the Site or another Runseek platform.
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“Event” – any race, run, adventure, or travel experience organized by Runseek, including optional activities or excursions.
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“Participation Fee” – the total fee paid to register for an Event.
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“Materials” – all Site and Event content, including text, images, videos, maps, itineraries, and guides.
3. Eligibility & Use of Site
You must be at least 18 years old (or the age of majority in your jurisdiction) to register, unless you have written parental or guardian consent.
You agree to use the Site only for lawful purposes and not to disrupt, damage, or interfere with its normal operation.
We may suspend or restrict access to the Site or refuse registration at any time if you violate these Terms or act in a manner deemed unsafe or inappropriate.
4. Registration & Participation
Registration is subject to Event availability, Runseek’s acceptance, and payment of the Participation Fee.
You agree to provide complete, accurate, and current information during registration.
Each Event may have additional Event-Specific Terms (e.g., itinerary, eligibility, travel documentation, or physical requirements). You must review and comply with those as a condition of participation.
Runseek reserves the right to deny participation if you fail to meet Event requirements or fail to complete mandatory waivers, health questionnaires, or documentation.
5. Personal Responsibility
By joining a Runseek trip, you acknowledge that trail running and adventure travel involve inherent risks. You agree to act responsibly, follow the guidance of event staff, and respect local communities and natural environments.
6. Modifications to Itinerary
Weather, local conditions, or safety considerations may require changes to the itinerary. The Event Director and local guides reserve the right to adjust or cancel activities as needed.
7. Activity Participation & Opt-Outs
Participation in all scheduled runs and activities is voluntary.
If you choose to opt out of any run, excursion, or activity, no refund or partial credit will be provided for the unused portion of the itinerary.
Alternative “Plan B” options may not always be available, especially in remote areas or during tightly scheduled travel days.
The Event Director’s decisions regarding participation, safety, and itinerary adjustments are final.
8. Participant Requirements
All participants must be in good physical and mental condition and capable of completing the activities outlined in each itinerary. Runseek experiences take place on varied terrain and in diverse weather conditions.
Participants must be able to move with purpose on trails and maintain a minimum average pace of 10 minutes per kilometer (16 minutes per mile) during scheduled runs.
The Event Director reserves the right to restrict or adjust a participant’s involvement in any activity if continuing could endanger the individual’s safety or the group’s well-being. The Director may recommend an alternative or shorter route better suited to the participant’s ability.
9. Health & Medical Preparation
You are responsible for ensuring that you are medically fit to participate. You must disclose any relevant medical conditions, allergies, or medications prior to travel.
You are required to carry your own personal medications and a small medical kit (e.g., blister care, pain relievers, prescribed medicines).
Runseek staff are trained in wilderness medicine and will carry a first-aid kit, but it is not intended to replace personal or prescribed care.
10. Fees, Payments, Refunds & Cancellations
Event pricing, inclusions, exclusions, and payment terms are specified in the Event registration materials.
10.1 Payments
Payment of the full Participation Fee (or a stated deposit) is required to confirm your registration. If payment deadlines are missed, Runseek may cancel your registration without refund of any portion already paid.
10.2 If Runseek Cancels or Postpones an Event
Runseek may cancel, postpone, or materially modify an Event for reasons including, but not limited to:
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safety concerns, severe weather, natural disasters, or other force majeure events;
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government restrictions, political instability, pandemics, or border closures;
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insufficient registrations or logistical complications beyond our control.
If Runseek cancels an Event:
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You will be offered one or more alternatives, such as a deferral to a future Event, credit toward another Runseek trip, or a partial refund, depending on timing and circumstances.
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Force majeure cancellations (those beyond our reasonable control) may result in limited or no refund; however, Runseek will make reasonable efforts to provide a credit toward a future Event.
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Runseek is not responsible for incidental or consequential costs (flights, lodging, visas, insurance, or other personal arrangements).
10.3 If You Cancel or Withdraw
If you voluntarily cancel your registration for any reason, the following applies unless Event-specific terms state otherwise:
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Deposits and fees are non-refundable.
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You may request to transfer your registration to another person or defer to a future Event, subject to Runseek’s approval and any administrative fee.
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Cancellations must be made in writing to info@vacationraces.com and are effective upon Runseek’s confirmation of receipt.
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No refunds or credits will be issued for missed runs, excursions, or unused portions of an itinerary once the Event begins.
10.4 Partial Participation
If you choose to skip or opt out of a scheduled activity, excursion, or run, no partial refund or credit will be given for the unused portion of the itinerary.
11. Dietary Requirements
We will make reasonable efforts to accommodate dietary needs and allergies, but options may be limited in certain destinations or remote locations.
Please communicate dietary requirements well in advance. We cannot guarantee a completely allergen-free environment.
12. Rooming Arrangements
Participants selecting a shared twin room will be paired with another participant of the same gender, and when possible, similar age range.
We will do our best to ensure comfortable and compatible pairings; however, personal compatibility cannot be guaranteed, and room changes may not be possible once the trip begins.
13. Assumption of Risk & Release of Liability
You understand that participation in an Event involves inherent risks, including physical exertion, changing weather, travel, and third-party services.
You certify that you are physically fit and free from medical conditions that would prevent safe participation.
To the fullest extent permitted by law, you agree to release, waive, and hold harmless Runseek, its officers, employees, contractors, sponsors, agents, volunteers, and affiliates (“Released Parties”) from any liability for injury, illness, loss, damage, or death arising from or connected with your participation in an Event or related travel, whether caused by negligence or otherwise.
14. Health, Safety & Conduct
You agree to follow all Event rules, local regulations, and directions from Runseek staff or guides.
Runseek may remove any participant who is unfit to continue, fails to follow safety instructions, or whose conduct endangers others or disrupts the Event.
Travel insurance with medical evacuation and trip-cancellation coverage is strongly recommended and may be required for certain Events.
15. Travel, Accommodation & Third-Party Services
Some Events include lodging, meals, or ground transport. These inclusions are listed in Event materials.
Unless stated otherwise, flights, visas, insurance, and personal expenses are your responsibility.
Runseek may coordinate with third-party providers but does not control or guarantee their services and is not liable for their acts or omissions.
16. Intellectual Property
All Site and Event Materials are owned by or licensed to Runseek and are protected by intellectual-property laws.
You may use Materials only for personal, non-commercial purposes related to your participation.
17. User Content
If you share photos, videos, testimonials, or other content (“User Content”), you grant Runseek a worldwide, royalty-free, perpetual, irrevocable license to use and publish that content for promotional and operational purposes in any media.
You represent that you own or control the rights to the User Content and that it does not infringe any third-party rights.
18. Privacy
Your personal data will be collected and processed according to Runseek’s Privacy Policy.
By registering, you consent to such collection and use for Event administration, safety, and communication purposes.
19. Changes, Cancellation & Force Majeure
Runseek reserves the right to change Event details (itinerary, accommodation, distance, or schedule) or cancel an Event for reasons beyond our control.
We are not liable for any failure or delay due to Force Majeure, including natural disasters, pandemics, war, terrorism, or government restrictions.
20. Governing Law & Dispute Resolution
These Terms are governed by the laws of the State of California, USA, without regard to conflict-of-law principles.
Any dispute or claim arising from or relating to these Terms or an Event shall be resolved exclusively in the state or federal courts located in Orange County, California, and you consent to the jurisdiction of those courts.
21. Severability & Waiver
If any part of these Terms is held invalid or unenforceable, the remaining provisions remain in effect.
Runseek’s failure to enforce any provision does not constitute a waiver of that right.
22. Entire Agreement
These Terms, together with Event-specific terms and Runseek’s Privacy Policy, represent the complete agreement between you and Runseek regarding your participation.
23. Contact Us
Runseek, LLC
5904 Warner Ave, Unit 475
Huntington Beach, CA 92649 USA
📧 Email: info@vacationraces.com
🌐 Website: www.runseekadventures.com
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